The Admin Coordinator/Receptionist is responsible for greeting visitors, answering the phone and performing meeting and office logistical support at the Arthritis Foundation’s National Home Office located in Atlanta, GA.  As a member of the People Operations team the Admin Coordinator/Receptionist will be responsible for assisting with Home Office meeting set-up including ordering meals and supplies, and audio/visual assistance.  The Admin Coordinator will also be responsible for facilities management duties including coordinating service requests with building management and assisting with the sending and receiving of mail and packages.  The Admin Coordinator will provide administrative assistance to senior leadership and assist various departments with ad hoc projects as needed.  

This position works 37.5 hours per week, 8:30 a.m. – 5 p.m., Monday through Friday in-person in the Atlanta Office.

JOB RESPONSIBILITIES (Principal responsibilities or job duties)

1. Serves as receptionist, greets and assists visitors at the Atlanta National Home Office.
   1. Ensures that the reception area is neat and presentable at all times.
   2. Validates parking as needed for visitors and staff.
   3. Updates lobby monitor messages and visuals.
2. Coordinates and assists with office facilities management.
   1. Ensures breakroom and all meeting room cleanliness is maintained.
   2. Serves as liaison in coordination with the People Operations Department with building management on suite maintenance (e.g., repairs, services issues, etc.).
   3. Responsible for maintaining and organizing common areas, such as copier/mailing areas, and stocks supplies, cleans refrigerator, etc. 
   4. Assist in ordering supplies for the Home Office as needed.
   5. Prepares offices/cubes for new hires
   6. Assist with coordination of package delivery and pickup.  Assist various departments with preparing mailings.  
3. Provides support for all Atlanta Home Office meetings and coordination of materials as needed for external meetings.
   1. Order, set up, and clean up refreshments/meals/supplies for Atlanta Office meetings.
   2. Assists with audio/visual needs in conference rooms and other meetings when needed.
   3. Assist in organizing and preparation of Home Office employee engagement activities and events.
   4. Assist with shipping materials for meetings and conferences including tablecloths, banners and other items to staff for use in external meetings as needed.
4. Provides administrative support to senior leadership, department heads and various departments with projects and other duties as assigned.

REQUIRED EXPERIENCE & EDUCATION